Administration Manual - B.E.S.T. Undertaking.

CHAPTER - 6
THE FUNCTIONS OF DATA ENTRY SECTION AT BACKBAY
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6.1 The Central Data Entry Section of the E.D.P. Department at Backbay Depot is
headed by the Senior Data Entry Officer in Grade G/G6. This section is under
the control of the Chief Console Officer. This section receives various
documents directly from the Time Keeping Department, various other
departments through Payroll/Input Output Section. The data entry of these
documents is done as per the fixed formats. The quota is fixed for each job.
After the data entry, the valid-invalid lists along with the documents are sent
to the Payroll/Input-Output Section for checking. The exception of meter
reading folios is attended by this section. The editing is done on the
transaction files. The various types of files are combined as per the systems
and the Console Section is informed regarding further processing of the jobs.
Various registers are maintained for keeping records of documents received,
data entry jobs done, the particulars of data entry operators who have done the
job etc. The staff of this section is working in the three shifts as the documents
of time bond jobs are received in the morning, afternoon and in the evening.
The daily/monthly jobs are required to be completed as per the schedule.
The category of the staff working in this section is as per the organisation
chart:-
6.2 Documents received for data entry in Data Entry Section :-
Payroll :-
i) Workout Cards from all the Time Keeping Divisions to Colaba Time
Keeping and then from Colaba Time Keeping to EDP Department,
Backbay. These are normally received from 8 th of the month to 20 th of
the month. One workout card for each employee. The workout card
data of Traffic out door staff and Dadar Workshop is received directly
in the electronic form.
ii) Control Sheets are received from Time Keeping Department along
with workout cards. Control sheets shows the transfer from one
Paysheet to another, separated staff and new engagement in each