Administration Manual - B.E.S.T. Undertaking.

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on the leave forms of the employees, Leave balance as on 1 st day of
that particular month is given.
For proposals of sanction of Leave Without Pay and S.R.4.4.10
leave, the leave position particulars should be given from the date
of absence and not as on the 1 st of any particular month. The leave
position particulars when given should be certified by paysheet
clerk with his initials & date.
On receipt of the sanctioned leave forms including part day &
outdoor forms, these leave forms are sorted out and arranged
paysheet wise & check number wise serially & then the paysheet
clerks make a noting of leave particulars on the punch (time) cards
in red ink.
To ensure there are 4 punches on working days as per the duty
schedule of the concerned staff:
a) Noting of late arrival / early departure is written on the left side
of the time card and summed up and as per eligibility criteria of
the category of the staff, recovery through salary/debiting of
casual leave etc. is carried out.
b) Irregular attendance memo (in respect of administrative staff
reporting late for more than 4 occasions without permission in
every month) is sent to the Head of Department quarterly.
c) In case of only one punch, full day’s salary is recovered and is
marked absent for full day on non-receipt of leave form for the
day, unless and until permissible in the duty schedule.
d) In case of 3 punches half-day salary is recovered and is marked
absent for half day on non-receipt of half day leave form for the
day.
In case of permanent employees, presumed attendance for the
current month is advised on the Work Out Cards (except staff on
S.R. 4.4.10, Special Extra-Ordinary Leave, Suspension, Suspension
pending enquiry, no leave to credit & on request to that effect from
Head of Department) i.e. as per number of days in a payment
month (28/29/30/31) after observing the following procedure: -
a) Initially, entries in respect of leave forms, Part-day forms,
Outdoor forms etc are entered on the Time Cards and after
scrutinising the cards, remarks of payment/ recovery are first