Administration Manual - B.E.S.T. Undertaking.

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RESPONSIBILITIES AND DUTIES ATTACHED TO THE POST OF Dy.
CHIEF MATERIALS MANAGER IN GRADE A-2: -
Sr. No.1 The Materials Manager assists the AGM(M) in the
Management of the Materials Management Department. He is in
charge of Transport-I, Transport-II & General Section of
Materials Management Department, which looks after the
procurement of materials for the Undertaking & also he is
required to carry out the following functions :-
2.1 RESPONSIBILITIES :
1. Forecasting of materials demands, determination of stock
and Recoupment levels applicable to all purchase sections
– right quantity to be determined.
2. Suggesting means for cost avoidance and cost reduction
in purchases.
3. Reduction in inventory and improving service level.
4. Suggesting the policy on authorization of purchases and
selection of suppliers.
5. Controlling the system on reportings of quantity and
quality of materials.
6. Ensuring proper maintenance of records, properly showing
authorization of the
purchases, placing of orders, follow up of delivery
schedules, inspection, receipt and accounting of materials
purchased payment to suppliers according to the agreed
payment rates, terms etc.
7. Review of cases of over stocking as well as shortage and
non-availability of
materials, which may affect working of the department.
a) Handling cases of risk purchases.
b) Award of contracts according to purchase powers
delegated to him from
time to time.