Administration Manual - B.E.S.T. Undertaking.

No.___________ at Post No._______ Depot/Wsorkshop
_______________ when the same was checked today with material
dispatch note/gate Pass No.________.
The same has been returned to the undersigned by him at
______________ hours.
Description Quantity
Signature :___________________
Designation : ________________
Check No. : ________________
Department : ________________
1018
If the material is urgently required at the destination, the same should be returned to the person
carrying the same and acknowledgement obtained as above and separate M.D. Notes should be
obtained.
b)
c)
d)
13.
Statement of the person carrying the material and issuer should be recorded.
The SI/ASI/Havaldar/S-Guard should then put up his report in triplicate on the
Havaldar's Report Form to the Divisional Officer immediately or latest by next
day.
Material if confiscated should be sent alongwith the report and the statements
obtained.
If the material is returned the acknowledgement obtained should accompany the
report.
If the material is less than the number specified on the Material Dispatch
Note/Gate Pass the person carrying the same should be asked the bring the
remaining material or to get the quantity corrected and duly authenticated by the
authorizer.
If the description of the material differs and the material being carried specially if
it is of higher value, the same should be certified and sent alongwith the report.
Procedure – Contractor’s Entry Passes :
The procedure to be followed will be as under :
I) When a Contractor seeks entry to Depot/Scrap Yard for carrying out