Administration Manual - B.E.S.T. Undertaking.

664
The final bill is finally received in the Payment Section from the Cash
Department after the same has been closed (totaled) and entered in the
Final Dues Allocation Book.
5.2.1.1 PROCEDURE FOR CHECKING FINAL BILLS
A. On receipt of the termination slip in the Time Keeping Department the employee’s leave
record is closed and the leave enjoyed in excess or within the admissible quantum is worked out.
B. Recoveries in respect of excess leave enjoyed by the employee is worked out in accordance
with the Standing Orders, Service Regulations, Leave Rules and procedure, Factories Act and other
enactments applicable from time to time. The number of days and amounts recoverable by way of
salary/wages, Dearness and other allowance are separately shown.
C. The leave record is checked by the Supervisor of Establishment Section in-so-far as only the
number of days (quantum recoverable or admissible) is concerned. This leave record and time-cards
are then retained in numerical order of check numbers along with records of other employees
similarly worked out and checked.
D. On receipt of the final dues bill from the Cash Department the final dues clerk checks in the
following order:-
i. That the leave record has been duly checked by the
Supervisor, Establishment Section;
ii. That the recoveries included in number of days on the leave
record has been correctly extended in the final bill;
iii. That the amounts have been correctly worked out in respect
of the days included for recovery;
iv. That the amounts are correctly worked out and included for
recovery in respect of clothing issued to the employee;