Administration Manual - B.E.S.T. Undertaking.

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xxii) Any other duties that may be assigned by the superiors and/or any other Senior Officer of
the Department from time to time.
Clerk (II) Grade A/GV :
i) Procurement of Stationery items for the use of the Department once in a month.
ii) Distribution of stationery items to all Members of Staff working in all Sections of
the Personnel Department.
iii) To fill up the Purchase Form for non-stock items, which are required to be to be
purchased from outside and for this purpose obtain the specific sanction of the
respective authorities.
iv) Selling of Standing Orders and Service Regulations to the Members of Staff.
v) To prepare Monthly Statement of sale of Standing Orders and Service Regulations
and get it audited from the Internal Auditor of the Undertaking.
vi) To issue Blank Service Certificate to superannuated members of Staff of the
various Departments of the Undertaking and maintain the record of the same.
vii) Incorporation of Caste of employees/Officers of the Undertaking and maintaining
proper entries in the seniority list and docket file in case of Officers.
viii) Incorporation of Qualification of employees/Officers and maintaining proper
entries in the seniority list and docket files in case of Officers.
ix) To make correspondence in respect of Change in Name/Surname of Members of
Staff who wish to Change the same in the Record,; of the Undertaking and intimate
the other departments to make necessary changes in the Service Record of the
concerned Members of Staff, under intimation to him/her.
x) Preparing Permission Letters to the Members of Staff of the Undertaking for doing
part-time job after working hours.
xi) Preparing Permission letters to the Members of Staff for further studies.
xii) Preparing Permission letters to LIC agents to visit various Depots of the
Undertaking.
xiii) Issuing Permission-cum-No Objection Certificate to college/institutions to the
Members of Staff of the Undertaking.
xiv) Issuing forwarding letter to the Members of Staff, who wish to apply to
employment in the other Organizations.
xv) Issuing of General Certificates / Salary Certificates to the members of staff of the
Undertaking.