Administration Manual - B.E.S.T. Undertaking.

1) Payment
2) Receipt
3) Ledgers
4) Journals
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Details of payments are received from the
payment vouchers and cash despatch book/cheque
despatch book gives the data for receipts.
5) 3 monthly JE's regarding Committee contribution,
P.S. recovery and Inspection charges are prepared.
6) Reconciliation of Receipts and payments with Cash Department.
7) Preparing Trial Balance Sheet for filing monthly returns.
8) Work related to PF investment - categorywise posting, JE in respect of
gain/loss on maturity of investment etc.
9) Attend enquiries.
10) Inspection charges to be paid to RPFC before 15th of every month -
a) Calculate the Insp. Charges
b) Prepare bill and get it audited.
c) Despatch cheque to bank.
11) At the end of the financial year, the accounts
are to be finalised. Therefore, all work relating to
Closing of Accounts have to be done.
12) Work in coordination with the PF Dept. and Cash Dept. The monthly
returns in Appendix A are to be submitted before 25th of every month.
Clerk No. 5 : Despatch
All In and Out despatch is being handled by
Clerk No. 5. Besides, he also lends a helping hand in the
work of EMD/SD refunds.
Clerk No. 6 : Refund of EMD/SD
Bills for refund of SD/EMD/ESD is being initiated by Clerk No.6. Details
of work done are as under –