Administration Manual - B.E.S.T. Undertaking.

vi) keep himself posted about the activities of various unions and communicate impending actions
proposed to be taken by them to CSVO/ Dy CSVO(Sr).
8. Administration :
A) He shall :
i) be incharge of Office Administration.
ii) be responsible for Office up-keep.
iii) co-ordinate the work allotted to the Supervisor / Officer in the Security & Vigilance Dept.
iv) revise the existing procedures if found outdated or so, as regards to the administration in
consultation with Dy CSVO(Sr) /CSVO.
B) Ensure that :
a) the office staff come and leave in proper time.
b) work load on each staff is assessed and equitable distribution of work is effected.
c) each of the staff member co-ordinates mutually and works to the best of his ability.
d) uniform cloth/uniforms and accessories are issued in proper time to the Officers and staff and
upto date records are maintained.
e) payments in lieu of monsoon apparels, stitching charges as well as Festival advances are made
to the staff in proper time.
f) the staff records and other records are properly maintained
g) Master Control Registers and Leave records are posted upto date.
h) Staff dutylist are received, scrutinized, cyclostyled and distributed in time.
i) Overtime statements are prepared in time and necessary sanction obtained.
j) Officers absentee memos are sent in time to Audit
k) Papers are properly compiled/filed/followed up.
l) the utmost economy is observed in the use of stationery
m) minimum use of vehicles and correct entries are made in Vehicle’s Log books.
n) the vehicles are maintained in efficient condition and repairs, if any, are expeditiously carried
out.
o) proper use of Imprest cash and the record are maintained
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