Administration Manual - B.E.S.T. Undertaking.

1181
On receiving purchase order the party concerned approaches to Cash
Department (N) for payment of a Security Deposit. ‘B’ Counter Clerk confirms
the amount of Security Deposit from the copy of purchase order received by
Cash Department (N) and accepts the payment by passing a Receipt for the
same. Code No. of the A/c Head to be credited is noted on the Receipt. (A/c
Code No. 200/154)
A separate advice in respect of each Security Deposit Receipt is
forwarded to the concerned Department.
Some Security Deposits/EMD’s are received by post through
Correspondence Department by Materials Management Department.
Materials Management Department deposits the same in Cash Department
through Remittance Slips giving particulars of the tender. Receipts passed in
this respect are forwarded to the Contractors/Suppliers by Regd. A.D./post
through Correspondence Department.
STAFF QUARTERS DEPOSITS :-
Initial Deposit for Undertaking Staff Quarters as per Chief Welfare
Officer’s Circular are accepted at ‘B’ Counter and a receipt is issued to the
employees concerned. On allocation of Quarter, a Security Deposit for staff
quarter as per the staff quarter allocation letter from Welfare Department is
also accepted at ‘B’ Counter and a receipt is issued to the employee concerned.