Administration Manual - B.E.S.T. Undertaking.

parties.
1250
9. Letters of various Unions especial1y BEST Workers Union are entered in the
prescribed register and send to the concerned union by making necessary entries in the
despatch.book. (on an average the concerned Clerk receive 150 letters daily from
various sections of the Consumers Department, Civil Engineering Department and the
Union).
Clerk (Table No. 5) :
1. This Clerk is entirely responsible to despatch the circulars to all departments in the
Undertaking. Every circular, received by him is required to be entered in
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the prescribed register by making entries of all departments with the sufficient
number of copies required to be despatched to each Head of the Department, Colaba.
2. He has to make the entries in 50 to 60 despatch books of concerned departments to
enable him to distribute the same to other departments which are situated at different
places 'other than Colaba, Head Office.
3. He has to send the circular to all the Unions after making the entries in the respective
dispatch books.
4. He has to file the D.L. received from various departments with circular.
5. He has to dispatch the yellow copy and the office copy to various departments by
making necessary entries in the respective dispatch book.
(on an average he receives about 3 circulars required to be dispatched to various Head
of Departments)
Clerk (Table No. 6) :
1. Numbering & dating on each letter.
2. Detaching, folding & registering of letter
3. Franking each letter on the machine