Administration Manual - B.E.S.T. Undertaking.

1016
Note : Invariably all the staff accompanying any ‘On Test’ bus or material lorry should be made to
alight and searched before allowing them to re-board the vehicle.
8. Instructions for checking of Private vehicles/cars :
a) The drivers of cars should be politely requested to open the rare luggage portion for
inspection. If they hesitate or feel annoyed, explain to them that it is the part of your duty.
This should be done most politely.
b) Taxi which are allowed to bring in material should also be thoroughly searched.
9. Instructions for checking of vehicles bringing delivery of material :
They should also be subject to search.
Vehicles bringing material for Undertaking, alongwith material to be delivered to other firms
should not be allowed inside. The material for Undertaking should be checked with challan and
allowed to be carried to Stores Department from the gate. However, in case of qualities of heavy
material, the
Note : 1) During rainy season the folds of tarpaulin over a vehicle should
be checked;
2) Every tool box should be accompanied by a gate pass.
10. Procedure for permitting chassis/new buses out of premises
The SI/ASI/Security Guard at Workshop/Depots where new chassis/buses are stabled :
1] should not allow new chassis/buses to be driven out of the premises without authorisation
slip/gate pass;
2] should ensure that these are brought back within 15 mts. of departures. If not the matter be
reported to Divisional Officer.
3] new chassis should not be allowed to be taken out for test after workshop hours.
11. Checking of Material Dispatch Note and procedure to be followed on finding
excess/short material :
i) Original Dispatch Note;
ii) Duplicate
iii) Gate Pass copy
iv) Office copy