Administration Manual - B.E.S.T. Undertaking.

615
22) To send the advice for free petrol quota and T.A. for the Maintenance of Motor Car
/M/cycle /Scooter to the officers who started to maintain the vehicle for the use of the
Undertaking’s duty and to send the advice to stop the same after discontinuation of the
vehicle from the work of Undertaking’s purpose.
23) To check leave record of the officers who maintains the Motor Car /M/cycle /Scooter
and worked for less than 12 days during the month and send recovery advice of the
petrol refund to EDP Dept as per Administrative Order No. 249 dated 25 th Sept. 1996.
24) Scrutiny of applications of the officers who applied for interest subsidy on housing loan.
25) Checking of bills for refund of insurance premium paid for riots and strikes.
26) Scrutiny of proposals regarding honest and faithful performance of duties put up under
S.R. 12.13.
27) Checking of amount to claim for reimbursement of salary & allowances of the officers
whose services are loaned to out side parties.
28) Pay sheet checking of ‘A’ & ‘B’ grade officers in respect of payments/ recoveries
advices forwarded by this section;
29) Such other work assigned from time to time.
4.5.2 The following work is allocated to 1 Supervisor who is assisted by 6 Clerks.
1) Maintenance of grading records of all employees (Administrative, Engineering, supply
and Traffic outdoor such as Conductor and Drivers etc.& Security)
2) Establishment work of Internal Audit Department.
3) Scrutiny of proposals of grant of Two Accelerated increments.
4) Scrutiny of acting proposals of supervisory staff.
5) Verification of increment/promotion/ reduction-restoration of grades/re-instatement
cases/ demotion forms of all employees and ‘B’ grade officers;
6) Checking of service termination slips and making entries of the same in grading register.
7) Submission of monthly, quarterly, half yearly report of Internal Audit dept. such as
deputation of staff of Internal Audit dept., on roll position of staff of Internal Audit
dept., etc. to management.
8) Scrutiny of applications of employees who applied for interest subsidy on housing loan.
9) Verification of allotment letters of Undertakings’ quarters to confirm whether the
allottee is availing the interest subsidy on housing loan.
10) Certification of rate of pay and length of service, date of joining, etc. on gratuity and
other bills;
11) Scrutiny of proposals of personal promotions.