Administration Manual - B.E.S.T. Undertaking.

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it ;' (Sd/-)' and any Officer may sign the fair copy below this
and above the typed heading 'For General Manager'.
I - System of recording correspondence :
For all important correspondence following procedure should be adopted :
i) Noting papers should be filed on the left side of the file and additional papers and
correspondence papers on each subject will be placed on right side of the file.
Each page of the Noting papers and the Correspondence papers file will be numbered with odd
numbers in pencil land on no account papers should be detached either from the
Notings/Correspondence side (like-wise 1/N, 3/N, 5/N, or 1/C, 3/C, 5/C).
All papers whether in the note file or in the correspondence file must be punched to the left
hand top corner and a tag put through the hole so punched.
Pins must not be used to hold papers.
References to pages in the note file or Correspondence File will be indicated in the note briefly
by saying 'see page n.f. 'or' 'see page c.f.' respectively.
Both incoming and outgoing correspondence whether they are tenders, contracts or the like
should be placed in the Correspondence side. The note file should show from time to time
what correspondence has been received or sent out.
All papers relating to a particular subject should be in one file.
All papers should be filed chronologically.
It is the initials of the Depot or office that should be used for numbering.
The number of outside references in all outgoing Correspondence should be quoted.
All paragraphs should be numbered. Flags and paper slips are like-wise unnecessary when
pages in nf. and cf. are serially numbered.
Linking of files :
The files (compilation) in certain cases may have to be submitted alongwith certain cases as a
reference, in such cases, the Correspondence File to be linked should be placed below and the
necessary reference be made in the note file of the original case about the linked file.