Administration Manual - B.E.S.T. Undertaking.

Sr.No.33
SUPERVISOR - Grade -P3/GVII
( Applicable to AGM(C)'s Office)
1426
He shall be responsible to the office Assistant/ office Superintendent /Assistant Engineer and other
senior officers as the case may be. His duties and responsibilities are as follows :
1) To draft standard/ non-standard letters, notes, reports, reminders,
notices, etc. on various subjects as directed.
2) To prepare bill vouchers for various types of payments including
payment of advance deposits, Journal entry / Journal entry advice for
liquidation of deposits, Recoupment of Imprest cash etc. as directed,
including maintaining of relevant records and registers.
3) To ensure checking/ verification of bills of various types of payments as
directed.
4) To be responsible for recording payment of Security Deposits in Cash /
Bank Guarantee, ensuring that Bank guarantees are executed as per
accepted norms and taking timely action for extension / release /
refund.
5) To maintain record of queries received from Municipal Chief Auditor,
directing them to concerned department or section for action, maintaining
record of reply sent and initiating reminders in case of delay.
6) To maintain control over indenting, stock and disbursement of stationery
items and connected items including preparation of requisitions,
arranging Xerox copies through annual contractor and submitting reports
to Stores Dept.
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