Administration Manual - B.E.S.T. Undertaking.

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ii) Operation of +25% quantity on other source,
earlier P.O.
iii) Transfer of quantity from one supplier to other
supplier.
iv) Risk purchase tenders.
v) Urgent procurement with specific approval of
Management/Senior Officers with proper
justification through special letter enquiries,
Telephonic enquiries, short quotations etc.
vi) Repeat orders on earlier suppliers
vii) System checks
a. Low Stock Form
b. Reminder
c. P.O. follow up on monthly basis
d. Computerized control
16. Guiding Principle of Division of Quantity and Trial Orders
Case
No.
16.1 ‘New’/ ‘Semi-Regular’ suppliers (Trial Order)
1) Trial Orders are awarded to those New/Semi-Regular firms who stand lower
than the Lowest Regular supplier.
2) 30% Quantity is reserved for Trial Orders.
3) Trial Order Quantity to -
New Suppliers will not exceed 20%.
Semi Regular Suppliers will not exceed 30%.
4) New Supplier will get maximum 10% quantity.
Semi Regular Supplier will get maximum 20% quantity.
5) Division of Quantity for ‘Trial’ orders: -
Division of quantity under various circumstances would be done as per the
table as overleaf:
Description of case Division (%)
L1 L2 L3
1. Only one ‘New’ (i.e. L1 New) supplier 10 - -
2. Only one ‘Semi-Regular’ (i. e. L1 Semi-Regular) supplier 20 - -
3. Only two ‘New’ (i.e. L1 & L2 ‘New’) suppliers 10 10 -
4. Only two ‘Semi-Regular’ (i.e. L1 & L2 ‘Semi-Regular’) suppliers 15 15 -
5. L1 (‘New’) and L2 (‘Semi-Regular’) suppliers 10 20 -
6. L1 (‘Semi-Regular’) and L2 (‘New’) suppliers 20 10 -
7. L1, L2 and L3 all ‘New’ suppliers 10 10 -
8. L1, L2 and L3 all ‘Semi-Regular’ suppliers 10 10 10
9. L1 (‘New’), L2 (‘New’) and L3 (‘Semi-Regular’) suppliers 10 10 10