Administration Manual - B.E.S.T. Undertaking.

Sr.
No.
Designation &
Grade
No. of
Posts
1549
To scrutinize Draft Committee Notes and GM Notes and
correct the discrepancies, if any.
Scrutiny of purchase proposals and approving the same upto
the value of Rs.60,000/-, only the lowest tenderers.
Initiating Recoupment action, placing of purchase orders,
follow up of delivery schedules etc.
Avoidance of cases of double Recoupment of materials.
Receipt of materials in the Transit Stores, putting up the same
for inspection, follow up for inspection reports.
Adopting proper labeling for identifying materials under
inspection, accepted materials and rejected materials.
Suitably arranging the materials in the Transit Stores.
Drawing of SRNs in the case of accepted materials, sending
rejection memos in the case of rejected materials, ensuring
that the rejected materials are collected back by the suppliers.
In the case of advance payment purchase orders, it is to be
ensured that materials are not returned before the cost of the
material is refunded by the suppliers.
Follow up with the under writers for settling insurance
claims.
Taking the accepted materials in stock and proper
stocking in the Depot Stores.
Issue of the materials against the proper requisitions. Ensure
that abnormal quantity is not issued to the departments.
While issuing, ‘principle of first come first out’ is to be
followed.
Refund of Earnest Money and Security Deposits.
Handling of cases of Risk Purchases.
Maintenance of discipline in the section.
Development of vendors for supplying various items
Allocation of duties to the staff working under him/her.
Overall control of Depot Stores.
OCCASIONAL DUTIES
Review of Bin cards of ‘A’ class items. Scrutiny of SV
Sheets and exception reports of E.D.P.
Reporting to Electric Supply and Building Departments
regarding abnormal consumption as well as over stock of the
items. Taking action for disposal of surplus stock after
consulting the user department. Scrutiny of computer reports.
Meeting with the Officers of the Electric Supply and Building
Departments.
Holding meeting with Stores Officers for explaining new
procedures and to solve difficulties.
Duties & Responsibilities