Administration Manual - B.E.S.T. Undertaking.

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their charge as well as protecting in times of troubles. There is a challenging job and they have to
carry it out with fair success despite severe handicaps.
GENERAL CONCEPT OF SECURITY
MEANING
Security means the protection of property of all kinds from loss through theft, fraud, fire other
forms of damage, waste. Security duties include patrolling of the premises, gate control, fire
prevention, detection and fighting; carrying out searches of personnel, their belongings and vehicles;
as well as enforcement of Security procedures in offices & other buildings to prevent losses and
investigating of them when they occur. The protection of financial data & other information vital to
an organization and vigil with regard to anti-national and anti-management activities are the
additional responsibilities.
Inadequate internal control system or adoption or introduction of faulty procedures or
unhealthy practices may lead to pilferages, theft or fraud. Security Department should ensure that
sound internal control system is laid down by respective department and scrupulously observed.
Wherever necessary the Security Department should suggest changes in procedures and practices so
as to minimize the possibilities of pilferages, thefts, fraud, misappropriations or otherwise.
Security is a continuous process requiring constant vigil. It should be a standard procedure
to check that the security programme is being properly implemented. Control should be tight enough
for minor deviations from the norms to be quickly spotted and investigated. Reporting System should
be such as to draw the attention of such level of Management as deemed necessary to the ‘exceptions’,
‘variance’ or irregularities from the laid down internal control system.
An honest man may turn dishonest if lacuna in the system or the nature and environment of
work offer opportunities. Perhaps, ‘honesty’ may be having loose roots in modern civilization. Thefts
of small articles by employees is sometimes called pilfering. It must be emphasized that if this goes
unchecked it must be expected to increase. Some firms have found that pilfering grows from small
beginnings to incredible proportions and the cost of introducing and enforcing satisfactory controls
becomes a major exercise involving considerable expenses. Incredible though it may be frequent steps
to eliminate such losses, will be met with resentment.
To pilfer or steal, four factors have to be present :