Administration Manual - B.E.S.T. Undertaking.

1105
Nos. of cheques. EDP cheque listing is compared with the cheque listing submitted by
Consumers Clerks in case of discrepancies and the actual figures on the cheques is
treated as authentic amount and necessary corrections are made on the EDP cheque
listing. Separate bank pay- in- slip Books are used for cheques pertaining to Cash
Department at Colaba and Dadar, two Bank pay in slip books i.e. ‘A’ and ‘B’ are
alternatively used for banking the cheques for convenience of office work. As such
cheque lot, Bank Pay in Slip and their cheque listing are wrapped together. All lots
pertaining to Colaba/Dadar are kept in leather bag with due care and send with
Sepoy to our bankers viz. SBI, Commercial Branch, BOI, Electric House Branch and
Bank Of Maharashtra, Fort Branch for depositing the same under separate Bank pay-
in- slips. For re-deposition of returned cheques and re-coupment of dishonoured
cheques, separate pay—in-slip is being used.
CASH:
Office Assistant ( Receiving) hands over the charge of cash boxes to the
Banking Supervisor at 9.00 a.m. everyday for depositing the cash in Bank. Banking
Supervisor takes charge of each box and take printout of consolidated –
denominationwise cash summary and tallies with print out of daily collection book
and diary of daily collection. Two sets of Bank Pay in Slip Books i.e. ‘A’ and ‘B’ are
also used for depositing cash alternate day.. All slips are checked and signed by
either Supervisor or Office Assistant. Banking Supervisor takes all the Bank Pay-in-
Slip Books in his custody. All cash bundles are kept in kits with secure locking.
Banking Supervisor has to enter the details of cash in his possession in the cash in
transit registered and signs thereon. Supervisor is also given imprest cash to carry
with him to the Bank for replacement of torn,soiled, Fake notes for replacement . An
imprest cash of Rs. 25000/- is maintained with OA(Receipt). Supervisor alongwith
Sepoy are sent to the Bank for depositing the cash under the escort of two armed
Security Guards in a cash van.
10. DISHONOURED CHEQUES PROCEDURE :
Our Banker State Bank Of India ( Commercial Branch ) and Bank Of India (
Electric House Branch ) return dishonoured cheques to Cash Department. All such
cheques are entered in the computerized dishonoured cheque register. Consumer
Department (South) collects their dishonoured cheques by signing in the
computerized print out of dishonoured cheque register and dishonoured cheques
pertains to Consumer (N) are despatched to Consumers Department (North). The
dishonoured cheques of other Department are send to concerned Department under
D.L. Dishonoured cheques recoupment made by fresh D.D. /cash , collected in lieu
of dishonoured cheuqes are remitted through separate remittance slip by the
concerned Department. The Cash/D.D. recouped for dishonoured cheques are
deposited in the Bank on the next working day. Separate Bank Pay- in- Slip Book is
maintained for this purpose. The dates on which the amount is deposited and
remittance slip nos. are entered in the dishonoured cheque register duly audited . In
case where amount is not realized, the Consumer Department (South) prepares
Debit Advices and forward JE advice statement with floppy to Cash Department.
Cash Department runs the floppy in the programme and corresponding dishonoured
entries are closed in the computerized dishonoured cheque register automatically