Administration Manual - B.E.S.T. Undertaking.

6.6.2.13 Shortage & Excess Register:
The shortages and excesses shown in the consolidated Remittance Slips
are incorporated in the Shortage and Excess Registers maintained by the
Consumers Department. Audit Clerks ensure that –
(i) entries are correctly recorded; and
(ii) unadjusted shortages are recovered in time.
Monthly summaries of Shortages and Excesses are prepared by the
Consumers Department to advise the Accounts Department for their
proper accounting. After adjusting shortage and excess against wrong
total and wrong receipts passed the net amount to be recovered from
cash clerks is credited to Electric Supply Debtros’ Account and debited
to Cash Receiver’s Shortage Account while in the case of excesses, Cash
Receivers’ Excess Account is credited and Electric Supply Debtors’
Account is debited. It is ensured that –
1) all shortages / excesses adjusted on account of wrong total and
wrong receipts passed are in order; and
2) debit and credit heads as advised are correct.
Recovery of Shortages:
Shortages incurred, are recovered from cash clerks either in cash or
through the Paysheets. Particulars of Cash Receipt
number and date noted in the Register are checked with duplicate
receipts. Abnormal shortages are brought to the notice of the respective
Heads of the Department for necessary action.
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