Administration Manual - B.E.S.T. Undertaking.

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The tenderers, who have executed/are in the process of execution of the Purchase Order
for the item with same specifications in the last 12 months from the date of opening of this tender,
may not submit sample against the tender, provided they have executed/are executing the Order
satisfactorily. They, however, must furnish the details by specifically stating “Material will be
supplied exactly as per P.O. No.________, dt. ______”, which has been satisfactorily executed/is
under execution by them, in their quotation, failing which, their offers are likely to be overlooked.
4. DEPOSIT FOR SAMPLE SUPPLIED BY THE UNDERTAKING:
The sample of the Undertaking can be made available to the tenderer, at the sole discretion
of the Undertaking, provided a written request is made and necessary sample deposit is paid, as
indicated below:
i) IMPORTED ITEM : Landed Cost +50%.
ii) INDIGENOUS ITEM : All Inclusive Cost +25%
(Samples upto the value of Rs.500/- will be issued free of charge to suppliers registered with the
Undertaking on returnable basis).
5. ADDRESSING TENDERS:
Tenders must be submitted in the Undertaking’s Tender envelopes delivered/mailed to the
depot where the tender is to be opened. The envelopes must be properly sealed and superscripted
with (a) Tender No. and (b) Due Date of Opening of Tender.
6. EARNEST MONEY DEPOSIT:
6.1 REGISTERED SUPPLIERS:
6.1.1Suppliers registered with the Undertaking are exempted from payment of Earnest Money
Deposit (EMD) against the tender, as shown below:
Category of Registration
(Permanent Deposit
Amount)
`A’ Special
(Rs.50,000/-)
`A’
(Rs.25,000/-)
‘B’
(Rs.10, 000/-)
Exemption
Limits
No EMD for all
tenders
No EMD upto
Rs.50 lakhs.
No EMD upto
Rs.20 lakhs.
Additional E.M.D. Payable
Nil
Above Rs.50 lakhs, EMD of Rs.50,000/- payable for
every tender having contractual value above Rs.50
lakhs.
Above Rs.20 lakhs, EMD of Rs.50,000/- payable for
every tender having contractual value above Rs.20
lakhs.
6.1.2 The Registered Suppliers should, however, furnish their Registration No. and
Validity of Registration on the Tender Form, and also on reverse of tender envelope, without
which, their offer may not be considered.
6.1.3 Only those suppliers registered with the National Small Industries Corpn. Ltd.
(NSIC) for the item/s mentioned in the tender are exempted from payment of Earnest Money
Deposit. They should however, write the Registration No. and Date of its validation in the