Administration Manual - B.E.S.T. Undertaking.

efficiently and expeditiously as per the procedure and
instructions. Also presently the role of Accounts/ Finance
Dept. is becoming vital and Accounts/Finance Department
is involved in each activity of the Undertaking.
Naturally, CAO&FA has to attend various meetings in
BEST, MMC, Mantralaya, MMRDA, etc and since CAO&FA
cannot attend all the meeting personally, Dy.CAO ACAO
and CA are attending some of the meetings.
Chief Accountant in Grade A5 :
The Chief Accountant is incharge of the Accounts and Outward Bills
Department. He is
entrusted with the following duties :
1) To maintain financial books of accounts to record all income and expenditure
of the Undertakings.
2) To scrutinise and allocate receipts, payments and expenditure on material
and labour to the appropriate budget heads.
3) To attend to costing and accounting work of the jobs carried out by the
Engineering Departments.
4) To maintain record of budget grants and take necessary steps to control or
augment the grants.
5) To prepare annual Statement of Accounts in the prescribed forms.
6) To prepare annual inventories of various assets of the Undertaking.
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7) To submit periodical management reports, financial/ statistical
information and statutory returns to Management, Government and other
organisation.
8) To maintain financial accounts of the BEST Undertaking Provident Fund,
prepare statement of accounts and submit statutory returns, etc.
9) To attend to Sales Tax Work, submission of return, etc.
10) To maintain record of bills in respect of property taxes, rent, etc.,
pertaining to various properties of the Undertaking and arrange for payment of
the bills.
11) To maintain record of Earnest Money and Security Deposits received
from contractors/employees and arrange for refund bills.