Administration Manual - B.E.S.T. Undertaking.

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10) Followup of EDP's instructions, attending problems regarding systems
(computers); attending queries of the Sections Clerk and guiding & instructing
them accordingly. Arranging the vouchers serially after receiving from various
Sections and forwarding the same to Cash Department through dispatch.
11) Overall control.
12) Taking out printout of medical reimbursement cases (employees and family
members) at the end of each month, checking the same with Ledger printout and
forwarding the data to DIA and on floppy to SEDP.
13) Updating the data of o/c provision at the end of the day for balance of o/c
provision.
14) Checking the printout of monthly Abstract of Receipt and expenditure and
forwarding the same to I.A./M.C.A. After receiving the same from MCA forwarding
the Abstract to G.M. with Committee Note for approval of Committee.
15) Carrying out the jobs of Receipts/Payments in the absence of the respective staff.
Clerk No. 1 :
1) Scrutinizing, checking & punching - Petty Cash Vouchers Total - 1804 p.m
Cheque Vouchers No. - 3056 p.m
2) Taking printout of Vouchers and Checking the same.
3) Modifications if any in validation reports of the above vouchers.
4) Taking final printouts after modifica- tions made from the validation reports.
5) Attending employees and outside parties various queries regarding vouchers etc.
6) Attending urgent vouchers
7) Attending ex-employees ex-gratia additional vouchers (No. 2500) in the month
of March each year.
8) Sending vouchers for noting to different Sections.
9) Taking daily back-up on computer
Clerk No. 2:
1) Checking the south and North Remittance files with collection books for accounts
codes, total amount etc. and to inform the same to concerned departments.
2) Taking summary total account codewise (Remittance files).