Administration Manual - B.E.S.T. Undertaking.

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ii), iii), iv) & v) Same procedure as above is followed after adequate
proof by way of documents attestation by competent authorities
have been received to the satisfaction of the O.S.P.F. The cheque
is drawn in the name of employees and the amount so paid is
debited to the employee’s Provident Fund Account.
vi) Where the withdrawal is meant to meet medical expenses
incurred for treatment of wasting diseases of the employee or his
dependents or for meeting expenditure for surgical treatment
certificate must be obtained from the hospital where such
medical or surgical hospitalized treatment for a minimum of one
month had been undergone. Then only, the bill is initiated,
entries made on the ledger folio and sent to Audit for verification
and release.
vii) When expenditure is to be met is in regard to education (post-
SSC) of children, the admission certificate for such a course of
study is required to be obtained and thereafter the bill is
initiated and entries made on the ledger folio and sent to Audit
for verification and release.
viii) To meet expenses on account of marriage of daughter and
wedding invitation and card or other proof as may be required by
the OSPF, must be produced after which the usual formalities of
preparing bill etc. is followed.
ix) For such other purposes as approved by the Regional Provident
Fund Commissioner, bills are prepared and payments initiated
on the basis of such proofs received by the OSPF and approved
by the competent authority from time to time. This includes
payment of insurance premiums etc.
5.4.2.2 PROCEDURE FOR CHECKING
The bills must be verified
a) to ascertain that the name, check number, designation, paysheet
number on the application form, bill voucher and ledger folio
correspond;
b) to ensure that it is for reasons permitted by the Regional
Provident Fund Commissioner to the extent already indicated
above;
c) to ascertain that the payment and all relevant details have been
indicated on the ledger folio to avoid duplicate payment;
d) to ascertain that the amount certified is correct and within the
limits permitted;