Administration Manual - B.E.S.T. Undertaking.

i) immediately inform the Divisional Officer;
ii) if it is after office hours, inform the Duty Officer.
6. Instructions for checking of ‘On Test’ Buses
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Buses which are repaired and are to be road tested are taken out of the Depot / Workshop by
the Engineering staff.
Such buses should be checked thoroughly by the Security & Vigilance Dept. They should :
1) Search the bus as indicated above;
2) check / ensure the tool box carried out by the Engineering staff / endorsement of the same on
the ‘On Test’ Gate Pass.
3) should ensure that not more than 3 Engineering staff including driver goes out in such bus; and
four in case of Docking Bus;
4) insist on an 'On Test' bus gate pass;
5) check if the correct Bus No. and date is noted on the 'On Test' gate pass;
6) check particulars of staff mentioned on the gate pass with the Identity Cards of the staff;
7) note the time the bus is allowed to go out on the gate pass, affix their own signature and
indicate own Ch.No.
8) note the time of return of the bus, affixing their own signature and Ch. No.
9) check the time interval to see if the bus was out for reasonable duration of time. If there is a
big gap between the time of departure and arrival they should enquire from the person driving
the bus and thereafter put up the report mentioning the facts;
10) check if all the staff who went with the bus has returned;
11) check if the tool box is brought back
Any discrepancy noticed should be brought to the notice of the Havaldar/In-charge of the shift
and report submitted on Havaldar’s Report Form in triplicate.
7. Instructions for checking of material lorry :
Normally the material lorry is loaded in the presence of a SI/ASI/Security Guard. However, care should be taken by the gate S/Guard to
search for any smaller articles kept hidden in Driver’s Cabin.
When office furniture is being transported, care should be taken to have the drawers opened to
see that no unauthorized material is hidden inside.