Administration Manual - B.E.S.T. Undertaking.

period is over as there are two contribution periods viz. (1)
April to September and (2) October to March. Total wages
and ESI contribution of six months should tally with the
challan amount for those six months.
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11. As soon as information received from all zones
regarding continuous service of the contract labour
employees in the month of April and October, same has
to be incorporated in the computerised return
contribution . Each and every page of return of
contribution has to be signed by the concerned In charge
of ESI Section.
Total four copies are required out of which three copies are to be submitted to the
ESIC, along with covering form and one copy be retained as Office Letter in Form
No.6, copy - File maintained.
12. We receive letter or phone from ESI Inspector
regarding inspection of our Depot and as well as depot
canteen contractor's employees and for that purpose
following files are required to be kept ready.
1. D.L. is to be sent to the concerned department, T.K., C.W.O. and
canteen consultant for production of record.
2. Challan file
3. Inspection file
4. Inspection Note Book
5. Letter head
6. Register 32
7. Return of contribution file
8. List of Board of Directors
concerned depot and
departmental stamp
10 Ledger book
11.Computerised statement of
ESI contribution
12. Muster roll
13. Accident register
13. We receive permanent identity cards of the contractors’ employees from the
ESIC. These cards are kept separately.
14. Reply to departmental queries and letter received from ESIC are filed in
personal name file.