Administration Manual - B.E.S.T. Undertaking.

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Monthly statement of statistics of Conductors & Drivers (
Including Sr. Conductors, Sr. Drivers, Badli Conductors & Badli Drivers)
is forwarded to the Traffic Department for ensuring that their On roll
position does not exceed the Scheduled Strength.
The data required for updating the Statistical register is obtained
from Sanction register, Engagement register and Vacancy registers
maintained Department-wise.
In case a vacancy is created on account of transfer, promotion,
superannuation, expiry etc the concerned Head of the Department issues a
DL to that effect which is marked to the Time Keeping Department for
noting. In case the Department creates new / revalidates lapsed posts, DL
from Personnel to that effect is sent to the Time Keeping Department. In
case of appointment of an employee, his taking over of duties is checked
with the DL received from Personnel Department and only then it is
recorded against the vacancy.
On the basis of such DL, necessary entries are taken in the
Sanction register, engagement register and vacancy registers of individual
Departments, which is reconciled and taken in the records of the
Statistical Register. Likewise in case the department fills in a vacancy
which has lapsed, a note to that effect is sent to the concerned Head of
Department to get the post revalidated. The Head of Department then
initiates a proposal through the Time keeping Department for revalidating