Administration Manual - B.E.S.T. Undertaking.

1.9. Disposal of Scrapped materials:-
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a) When scrapped, the materials is credited to Stores Scrap Yard
which arranges for its disposal either by auction or by sales
tender.
b) The successful bidder or the tenderer, as the case may be, is
required to take delivery of the materials sold to him/them
within a specific period failing which ground rent at the
scheduled rates will be recovered from him/them.
c) Actual delivery of materials should be in the presence of
representative of security, M.M. Department and Audit Officer.
d) Before delivery of the goods, the Auditor must satisfy himself by
verification that -
i) full value or full amount of instalment granted as the case
may be for material sold is paid and receipted;
ii) description and quantity of the materials sold is stated on the
cash receipt as well as catalogue of auction/Bid sheet and
that the material to be delivered corresponds with description
and quantity stated in the Delivery Order;
iii) the cash receipt and Delivery Order are duly certified by the
M.M. Department as material delivered in full and that the
same is endorsed by the Auditor when full quantity is
delivered.
1.9.2 When the above requirements have been satisfactorily complied with, the
following procedure is to be followed:-
a) A material despatch note is to be prepared by the M.M. Department.
This despatch note should state:-
i) Auction No. & Date;
ii) Delivery Order No. & Date;
iii) Buyer’s name
iv) Exact description of materials
v) Exact quantity of material delivered in number, weight or
measurement, as the case may be.
vi) RTO vehicle Number in which the material is loaded;
vii) Signature of the bidder/authorised person for accepting the
material.