Administration Manual - B.E.S.T. Undertaking.

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(A) The Reconciliation Statement together with the Bank’s Certificate of the Bank
Balance ( which bank issues monthly) is checked and signed by OAR, Supdt.Cash and
sent to CA, and DIA for checking and verification and further necessary action.
(B) The reconciliation of daily cash balance is also prepared on the same basis at
the close of every month. It is worked out starting with balance as per Daily Cash
Balance Book reconciled with Balance as per Bank Statement.
20. REMITTANCE FILE :
Separate Remittance File is prepared by Cash Department for every day’s collections.
Following documents are filed in Remittance File :- Memo pay in slips, Counter No.8
(B Counter’s) Remittance Register, Consumers Department’s consolidated Remittance
Slip, all other departmental remittance slips etc. The files are duly audited by Cash
Audit Section and sent to Accounts Department, Audit Department and MCA
Department on daily basis..
21 SPECIAL REMITTANCE FILES :
In case of high value cheques of investment maturity/interest proceeds ,
dividend warrants and high value receipts of the Undertaking, Special Remittances are
prepared on the day of receipt and the cheques are deposited on the same day in the
bank and necessary entries are taken in the daily collection book with separate entries in
the memo pay in slip book.
22. B.E.S.& T. UNDERTAKING : EMPLOYEE’S WELFARE FUNDS.:
Cheque is drawn in favour of Employees Welfare Fund for the amount deducted
from the paysheet in respect of loan sanctioned to the needy employees through
Employee’s Welfare Fund. This cheque is deposited with separate bank pay in slip in the
Employee’s Welfare Fund A/c opened with the Bank Of India, Electric House Branch.
23. B.E.S.& T. UNDERTAKING : BEST STAFF BENEFIT FUND :
Sources : Realised amount of lost and found property, sale proceeds of valuable
articles found in buses, fines levied and collected from outdoor staff of Traffic
Department – Amount with remittance slip is received and deposited by Cash
Department in the BEST Staff Benefit Fund A/c opened with Bank Of India, Electric
House Branch. Separate staff Benefit Registers at Cash Department ( Colaba) and
(Dadar) are maintained for this purpose.
24. REGISTER OF PRINTING BOOKS & STATIONERY :
A Register is maintained in receiving section for printing of various
registers/books and receipt in continue stationery form and stationery used in daily
working of Receiving Section. In the register details of opening balance – issued and
additions and balance position are shown of each item. It facilitates to place the printing
order within reasonable time in advance for smooth working of the section. Necessary
action for the above stationery is taken by the Establishment Section.
25. B.E.S.& T. UNDERTAKING PROVIDENT FUND :