Administration Manual - B.E.S.T. Undertaking.

15. Procedure for accident case:
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As soon as accident report in Form 16 is received from concerned zone in
charge, same should be forwarded to the Manager, Local Office, Colaba, ESIC,
Mumbai 400 005, with covering letter. After submission of accident report ESI
authority will demand list of documents from the Undertaking as well as from the
Undertaking as well as from contractor for which we may write to the concerned zone
in charge to arrange to sent it to ESI Section to enable us to submit the same to ESI
Authority. After submitting all the documents to ESIC Manager, Local Office
Colaba, ESIC, will visit the location of the charge, for verification of the papers and
for investigation of the case and will issue us letter of acceptance of the case as an
employment injury and said letter be forwarded to the concerned zone in charge with
a request to release the payment of the contractor (file maintained).
16. Monthly and six monthly requirement of computerized statement.
1. Job 10 – Letter printing of ESI recovery advice – daily.
2. Job 15 – Summary of wages, ESI contribution, employer’s contribution, total
contribution, total of penalty and interest.
3. Job 17 – Employees details for the month. Amount of wages and ESI contribution
should tally with amount of wages and ESI contribution of Job 15.
4. Job 21 - If wages and ESI contribution of Job 15 and Job 17 do not tally with
each other then Print of job 21 - statement of wages of contract labourers as
per advice number is to be taken and mistake should be sorted out.
5. Job 20 - Total ESI contribution of contractors as per advice number.
6. Job 22 - Six monthly Statement of return of contribution.
7. Job 23 - Register 32 - Six monthly statement of contract labour employees
17. Following files are maintained in ESI Section
1. J.E. file
2. Budget file
3. Contract labour file
4. Exemption file
5. Accident / Death case file
6. Personal name file
7. Computerisation of contract labour file
8. Payment of ESI contributiion to separated
employees file
9. Cable laying contractors file
10. Casual labour file
11 Ruling file
12. Challan files of all depots
13. Inspection files of all depots