Administration Manual - B.E.S.T. Undertaking.

6) Before initiating / forwarding the advice to EDP for execution of
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installment, we should check whether the Bank / Patpedhi name is
existing with us, if not, we should open a new authority code and
inform the EDP accordingly. The format in enclosed as Annexure
‘F’.
7) On the basis of our advice, EDP commences deduction of
instalments from the salary of concerned employee and sends the
listing of those employees authority code wise to Time Keeping
Dept.
8) On the receipt of code wise listing from EDP. Voucher of payment
is prepared and forwarded to Audit, Accounts & Cash Dept. for
releasing the said amount/ cheque.
9) At the end of the month reports are to be generated by computer as
follows :-
i) Opening Balance i.e. balance orders on which action is not yet
taken.
ii) Orders received during the month.