Administration Manual - B.E.S.T. Undertaking.

1467
Office Superintendent (Estate). To make necessary enteries in the
Transfer Advice Register and arrange to transfer the records in staff
quarters files.
27) Preparation of vacation advices, get it typed, compared and released,
enter the same in Vacation Advice Register and the staff quarters
Register. Preparation of compilation of vacated tenements and arranges
in folders monthwise. Correspondence with the zonal Welfare
personnel/OAOB/concerned employees in respect of the matters
pertaining to deduction of rent, refund of initial deposit and security
deposit.
28) Preparation of refund of Initial Deposit of the employees who: i) apply for
staff quarters but subsequently are not interested,(ii) applied for staff
quarters and subsequently held not eligible. He will also make the
necessary enteries in the Advice Register, get the advices typed,
compared and release it. The Bill particulars will be duly entered in the
Refund Register.
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29) Preparation of forfeiture of Inital Deposit, Advice of employees who are
called for allotment of staff quarters and remain absent, employees who
selects tenements in staff quarters but does not turn up for signing the
Agreement, etc. He will prepare the advices in respect of the above
work, get it typed, compared and releases it after obtaining the signature
of Asst.Supdt.(Estate) /Office Supdt.(Estate).
They will be personally responsible for all the files, box files and
Registers mentioned against his name in the Annexure and ensure that they
are maintained in correct and undated manner. They will also be required to
assist Asst. Office Supdt.(Estate)/Office Supdt.(Estate) on the exigencies of the
work from time to time.