Administration Manual - B.E.S.T. Undertaking.

Asst. Materials
Manager
(Co –ord.)
A-5
1550
Visit to storage places at various Depots once in a month.
To attend conferences.
To attend to legal matters pertaining to his/her section
Preparing confidential reports of the staff and officers under
his/her charge.
Conducting Charge-sheet enquiries, hearing appeals.
Make changes of staff whenever required.
Plans leave Programme of officers and staff.
To perform any other duties as may be assigned from time to
time by Addl. GM/AGM(M)/CMM.
Reports to AGM(M) through CMM.
To perform emergency duties in case of emergency situations
To direct A/GVIII, A/GIX and A/GX carry out emergency
duties in case of emergency situations.
Attending and giving position in monthly Stores and Supply
Co-ordination Meeting.
Holding Co-ordination meetings with Building and MRE
Department.
Follow-up cases of Meters failed in guarantee period.
Follow-up case of lamp failed in guarantee period.
To reply MCA queries and Annual MCA Reports.
To scrutinize meters specifications (which is major item
having tender value of Rs.4 to Rs.30 Crores), doing
correspondence regarding same in detail.
Deals with cases of refund of 5% and in respect orders for
major items Meters, Telephone Exchanges, etc.
To scrutinizes and studies IEEMA circular regarding standard
indexes, etc.
To scrutinizes price variation claim in respect of major
items.
1 Acts as an Co-ordinator between the Heads of various
Purchase Control Units and AGM(M), following up of
various instructions given by AGM(M) and cocoordinating
the reports received from various Purchase
Control Units and putting up the same for AGM(M)’s
information/approval.
Scrutiny of draft Committee Notes of high
value tenders put up to BES&T Committee
for approval of AGM(M)/ADDL./GM.
Scrutiny of proposals put up to AGM(M)/ADDL.GM./G.M.
Scrutiny of indents for invitation of tenders put up to
AGM(M) for approval.
Scrutiny and signing of bill vouchers of Bills Section
Monitors the Bills Section (Normal Payment) and ensures
timely payment to the suppliers, availing cash discount,
wherever applicable.
Monitoring the O.B. Section of Materials Management
Department and taking measures to timely dispose of the
O.Bs.