Administration Manual - B.E.S.T. Undertaking.

Sr.
No.
Designation &
Grade
No. of
Posts
1546
However, the power of approving the purchase / service
contract / proposal is limited to Rs.40,000/- in each instance
provided the proposal is in favour of the lowest tenderer. He
is also required to sign the Purchase Orders above Rs.25,000/-
and Acceptance Letters of identical value.
Any other duties assigned to him by his Senior Officers from
time to time
DAILY ROUTINES
Forecasting of demands of spares, determination of stock and
recoupment levels applicable to Workshop Stores. Directing
subordinate staff as regards stock out.
Cost avoidance and cost reduction in purchase.
Reduction in inventory and improving service level.
Initiating and scrutinizing annual schedules and Recoupment
slips pertaining to his/her section at the proper time. Ensuring
proper maintenance of bin cards and other records for this
purpose.
Controlling the system of reporting of quantity and quality of
materials.
Initiating and progressing of tendering action through Tender
Control Unit. Inviting and opening of tenders, evaluation of
tenders, obtaining recommendations wherever necessary.
Duties & Responsibilities
Scrutiny of purchase proposals and approving the same upto the
value of Rs.40,000/-, only the lowest Tenderers
Initiating Recoupment action, placing of purchase orders,
follow up of delivery schedules etc.
Avoidance of cases of double Recoupment of materials.
Receipt of materials in the Transit Stores, putting up the same
for inspection, follow up for inspection reports.
Adopting proper labeling for identifying materials under
inspection, accepted materials and rejected materials.
Suitably arranging the materials in the Transit Stores.
Drawing of SRNs in the case of accepted materials, sending
rejection memos in the case of rejected materials, ensuring
that the rejected materials are collected back by the suppliers.
In the case of advance payment purchase orders, it is to be
ensured that materials are not returned before the cost of the
material is refunded by the suppliers. Follow up with the
under writers for settling insurance claims.
Taking the accepted materials in stock and proper stocking in
the Workshop Stores.