Administration Manual - B.E.S.T. Undertaking.

‘B’
(Rs.10,000/-)
Order Value upto
Rs. 1 Lakh
1571
10% on amount exceeding Rs. 1 Lakh to Rs.2.5 lakhs
and 5% on amount exceeding Rs.2.5 lakhs.
4.1.2 For Non-Registered Suppliers: - 10% of the order value upto Rs.2.5 lakhs and 5% on amount exceeding
Rs.2.5 lakhs.
4.2 MODE OF PAYMENT:
i) Upto Rs. 20,000/- by Cash or Demand Draft/Pay Order only.
ii) Above Rs. 20,000/- by Demand Draft/Pay Order or in the form of Bank Guarantee, as per the Undertaking’s
approved format. In case of such Bank Guarantee, Rs.2,000/- will be charged as Administrative Charges.
4.3 In the event of the contractor failing to deposit such Security within 15 days from the date of Acceptance
Letter, the Earnest Money deposited with the tender shall be forfeited. The Undertaking shall in such an event, have
full discretion to cancel the acceptance communicated to the said contractor.
4.4 This Security Deposit, either in whole or part thereof, shall be liable to be forfeited without giving any
reasons thereof, if the contractor fails to observe and perform any of the terms and conditions of the contract.
4.5 On successful execution of the contract, the Security Deposit will be refunded. The tenderers should submit
Security Deposit Receipt, duly discharged, in favour of the Undertaking, to Supdt. (Cash), Colaba, for getting refund.
Security Deposit paid by the tenderers shall stand forfeited if the same is not collected within 3 years from the date of
intimation.
5. FAILURE TO SUPPLY:
5.1 On the contractor failing to supply the material as above, the Assistant General Manager (Materials) or his
Authorised Representative shall be at liberty, without further reference to the Contractor, to recover from him
Liquidated Damages at the rate of 1% per each week or part thereof, of the total cost of the goods delayed beyond
the delivery period exclusive of taxes (if shown separately) subject to a maximum of 10% of the value of goods
delayed of the contracted quantity. However, if the said Liquidated Damages amount is less than Rs.100/-, minimum
Rs.100/- will be recovered.
5.2 In the alternative and at his complete discretion, he may purchase the same or any portion thereof on the
account and at the risk and cost of the Contractor and claim from him the difference in the price and all expenses
incurred in purchasing the same. If Risk Purchase amount is less than Rs.100/-, minimum Rs.100/- will be recovered.
5.3 The Undertaking shall have a lien for the said Liquidated Damages or the said difference in price and
Administrative Charges or any money that may become payable to the Contractor under this contract and/or any other
contract and paid either under this contract and/or any other contract or contracts, paid either by the Contractor alone
or jointly with other Contractor or Contractors, as well as on any other debt or sum, that may become payable by the
Undertaking to the Contractor and the Undertaking shall be entitled to deduct the said Liquidated Damages or said
difference in cost out of such money, deposits, amounts, debts or sums.
5.4 The above term shall be the essence of this tender and acceptance thereof.
6. FORCE MAJEURE CONDITIONS:
The Contractor shall not be liable for any Liquidated Damages for delay or failure to perform the contract
for reasons of force majeure such as the acts of God, acts of public enemy, acts of Government, fires, floods,
epidemics quarantine restrictions, strikes, freight embargoes and provided that the contractor shall within 15 days
from the beginning of such delay notify the Assistant General Manager (Materials) or his Authorised Representative,
in writing the cause of delay duly substantiated with documentary evidence. The Assistant General Manager
(Materials) or his Authorised Representative shall verify the facts and grant such extension, as he may in his sole
discretion decide.