Administration Manual - B.E.S.T. Undertaking.

6.8.9.12 MMBS – OB Memo:
These bills are prepared by the Materials Management Bills Section for
effecting recoveries from suppliers of materials to the Undertaking in
the following cases:
6.8.9.13 GS – OB Memo:
802
i) Expenses incurred by the Undertaking for freight,
demurrage, octroi duty etc. which are to be borne by
the Supplier as per the terms of the contract. The
amount to be recovered is verified from the receipts with
the Materials Management Department for payments
made.
ii) Recovery in respect of risk purchases.
If the supplier fails to supply material the same is
purchased by inviting a fresh tender at his risk and
cost. The amount to be recovered is the difference
between the total cost of the risk purchase less the total
original price (subject to minimum of Rs.100/-). The
amount to be recovered is certified by the staff of
Materials Management Audit Section.
iii) All other miscellaneous recoveries.
These Memos are initiated by the AMM(Sales) of M.M. Department to
bill charges for sale of scrap and obsolete material, ground rent, etc.
OB Memos are checked as per terms of contract with particulars
already noted in the Sales Tender Register from acceptance letters and
advices from Audit Assistant supervising the delivery of quantity lifted.
Ground rent charges for late lifting of material are checked from the
scheduled rates as mentioned in the terms of the tender. These
charges are based on the value of the material and area occupied. The
area occupied by the material is certified by Stores Depot Officers
(Disposal). Audit clerks ascertain from particulars mentioned in the