Administration Manual - B.E.S.T. Undertaking.

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prepared. Realise value received against the scrap buses is also adjusted against
book value to written off. After recording addition of Buses & written off
buses during the year, book value of the inventory reconcile with books of
account and thereafter inventory forwarded to Sr. AOTE for certification.
On receipt of the certified bus inventory same is made available to MCA.
Statement of Activity 7000 and 8000 :-
Every month statement in respect of activity 8000 i.e. purchase of
fabricated assets by various dept. and material requisitions drawn under
account code 8900 to 8995 are received from EDP dept. on receipt of the said
statement in the department relevant material requisition are sorted out from the
dispatch received and amount of the items purchased i.e. Bus, motor vehicle,
office equipment and meters etc. are recorded in the requisitions as printed on the
statement . There after all the requisition handed over to concerned inventory
clerks. Cost of the such items are accounted in the books of accounts through
material finance J/E.
Statement in respect of 7000 Activity i.e. scrapping of capital items is received
from the EDP dept. In the statement, scrapped value of the Buses, Motor vehicle
,transformers, Switchgears office equipments, meters and other equipment is
mentioned. The realised values of the assets scrapped are written on the credit
notes drawn under 7000 activities. There after all the credit notes handed over to
concerned Inventory clerk. Realised value received against the scrapped assets is
booked in the books of accounts under account code 192 i.e. sales proceeds
received against scrapped assets. Amount standing under this account is adjusted
against, asset tobe written off.
ITO :-(Preparation of internal transport expenses Journal entries)
Every month cost of material and labour incurred on internal Transport is listed
department wise as per the statement received from the EDP dept. At the close of
the year total expenditure booked in the books of accounts under Internal transport
establishment is allocated to four division proportionately on the basis of material
cost and labour cost booked against the dept. cost of the Transport expenses is
allocated to administration, Electric supply, Transportation and Engg. Buses and
clearing account no. 801.
Sorting of job sheets , material requisitions every month and replying to audit
queries.
CLERK NO.4:-
Land, Building Inventory :-
Land and Building inventory is maintained in the commercial section. Cost of the
Land and cost of construction of substation, receiving substation, staff and officers
quarters Building is recorded in the Building inventory register. Cost of the land
and Building booked in the books of accounts through payment vouchers and by
cost statement. In the inventory details of the Building i.e. description of the