Administration Manual - B.E.S.T. Undertaking.

4.1.1 For Registered Suppliers: -
Category of Registration
(Permanent Deposit amount)
‘A- Spl.’
(Rs.50,000/-)
‘A’
(Rs.25,000/-)
‘B’
(Rs.10,000/-)
For Non-Registered Suppliers: -
Exemption Upto
Order Value (Rupees)
Order Value upto
Rs. 7.5 Lakhs
Order Value upto
Rs. 2.5 Lakhs
Order Value upto
Rs. 1 Lakh
1562
Additional S.D. Payable
5% on amount exceeding Rs. 7.5 Lakhs.
5% on amount exceeding Rs. 2.5 Lakhs.
10% on amount exceeding Rs. 1 Lakh to Rs.2.5 lakhs
and 5% on amount exceeding Rs.2.5 lakhs.
10% of the order value upto Rs.2.5 lakhs and 5% on amount exceeding Rs.2.5 lakhs.
4.2 MODE OF PAYMENT:
i) Upto Rs. 20,000/- by Cash or Demand Draft/Pay Order only.
ii) Above Rs. 20,000/- by Demand Draft/Pay Order or in the form of Bank Guarantee, as per the
Undertaking’s approved format. In case of such Bank Guarantee, Rs.2,000/- will be charged as
Administrative Charges.
4.3 In the event of the contractor failing to deposit such Security within 15 days from the date of
Acceptance Letter, the Earnest Money deposited with the tender shall be forfeited. The Undertaking shall
in such an event, have full discretion to cancel the acceptance communicated to the said contractor.
4.4 This Security Deposit, either in whole or part thereof, shall be liable to be forfeited without giving
any reasons thereof, if the contractor fails to observe and perform any of the terms and conditions of the
contract.
4.5 On successful execution of the contract, the Security Deposit will be refunded. The tenderers
should submit Security Deposit Receipt, duly discharged, in favour of the Undertaking, to Supdt. (Cash),
Colaba, for getting refund. Security Deposit paid by the tenderers shall stand forfeited if the same is not
collected within 3 years from the date of intimation.
5. FAILURE TO SUPPLY:
5.1 On the contractor failing to supply the material as above, the Assistant General Manager
(Materials) or his Authorised Representative shall be at liberty, without further reference to the Contractor,
to recover from him Liquidated Damages at the rate of 1% per each week or part thereof, of the total cost
of the goods delayed beyond the delivery period exclusive of taxes (if shown separately) subject to a
maximum of 10% of the value of goods delayed of the contracted quantity. However, if the said
Liquidated Damages amount is less than Rs.100/-, minimum Rs.100/- will be recovered.
5.2 In the alternative and at his complete discretion, he may purchase the same or any portion thereof
on the account and at the risk and cost of the Contractor and claim from him the difference in the price
and all expenses incurred in purchasing the same. If Risk Purchase amount is less than Rs.100/-, minimum
Rs.100/- will be recovered.
5.3 The Undertaking shall have a lien for the said Liquidated Damages or the said difference in price
and Administrative Charges or any money that may become payable to the Contractor under this contract
and/or any other contract and paid either under this contract and/or any other contract or contracts, paid