Administration Manual - B.E.S.T. Undertaking.

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6) To verify the replies given by T.K. / Traffic department to MCA queries in respect of
paysheet payment .
7) Audit of Recoveries through pay sheets.
8) Audit of Leave records of Reinstated employees, separated employees and recoveries
through final bills.
9) Monthly checking of Special Provident Fund (Gratuity) account.
10) Scrutiny of various types of proposals viz. overtime, Holiday/Sunday workings, Leave
matters, LTA/ Encashment of leave, etc.
11) Scrutiny of proposal of Silver medals, Mementos and rewards under S.R. 7.2.5.
12) To attend prohibitory orders.
13) Subject wise filling of various circulars, rulings, case studies, etc.
14) Such other work assigned from time to time.
4.6. JOB DESCRIPTION AND PROCEDURE OF UNIT 4.5.1.
4.6.1 LEAVE RECORDS OF ‘A’ & ‘B’ GRADE OFFICERS, ABSENTEE MEMOS OF ‘A’
& ‘B’ GRADE OFFICERS:
Leave records of ‘A’ & ‘B’ grade officers are maintained by the unit mentioned at 4.5.1. The
leave record shows the balance quantum of earned leave brought forward in the current year,
leave availed from month to month and the balance earned leave to be carried forward at the
end of the year.
In regard to the ‘A’ & ‘B’ grade officers’ leave, each department is required to send an
Absentee memo of the current month upto the 10 th day of next month to the Audit
Department. The absentee memo includes the number of days & dates of leave (of all types);
substitute offs availed and holidays, weekly offs enjoyed by the officers concerned as
sanctioned by their departments. The memos are verified in Audit with reference to the leave
record, indicating therein whether the leave is with or without pay. This serves as a check on
leave records and leave.
It is the duty of this unit to maintain the leave records upto-date and to ascertain that in each
instance the competent authority has sanctioned the leave. It is also the responsibility of this
unit to ascertain whether the leave is sanctioned following the terms and conditions framed
under chapter 4 of Service Regulation and rulings given by the Management from time to
time. No leave of any type is permitted for accrual beyond the maximum cumulative
quantum permitted by rules from time to time.