Administration Manual - B.E.S.T. Undertaking.

6.8.13 Checking of monthly J.E. Advices received from OAOB:
OAOB prepares a monthly allocation statement of the amounts to be
credited to various accounts on the basis of the entries in the Bill
Receivable Register and Rent Register. On the strength of the
statement prepared by the OAOB, C.A. passes the J.E. raising the
necessary debit for Bill Receivable Account and credits to various
revenue accounts. This statement is checked monthly with the credit
heads as shown in the BR Registers and Rent Register in order to
ascertain that proper accounts are credited. The OAOB also initiates a
J.E. for squaring up amounts credited to Outward Bill Deposit
Account. Whenever deposits are obtained in advance for work to be
done for an outside party, they are in the first credited to OB Deposit
A/c. and later adjusted against actual charges. The J.E. is initiated to
debit the OB Deposit Account and credit the Bills Receivable Account.
In this J.E., OAOB includes other items of credit and debit as advised
by the departments, in respect of the BR Account. J.E. for rectification
of errors either in OAOB’s allocation statement or previous JE entries
is also included.
6.8.14 Bills Receivable Register and Rent Register of OAOB are scrutinized
to ensure that amounts are received within a reasonable period.
Whenever amounts are received in respect of our bills, entries of the
same are made in the Bills Receivable Register and Rent Register by
the OAOB against the relevant entry. Audit clerks scrutinize these
Registers every 3 months (quarterly) to ensure that recoveries in
respect of amounts due are made within a reasonable period. Cases
having large arrears are noted and reported to the department
concerned for necessary action.
6.8.15 Passenger Tax Bills on Reserved Buses:
Statutorily, the Undertaking pays Passenger Tax at 3.5% of the
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earnings in case of reserved buses plied within the City Limits. This