Administration Manual - B.E.S.T. Undertaking.

681
i) It is first ascertained that the name, check number paysheet and
designation of the payee employee on the bill corresponds in all
respects with those stated in the ledger folio and computer sheet.
ii) It is checked that the correct proportion of the Undertaking’s
contribution is included for payment.
iii) The correctness of the interest included is verified.
iv) It is ensured that any amount by way of advance with interest
thereon has been adjusted against the amount due and also that
any non-refundable advance taken earlier under the EPF Act has
also been taken into account.
v) It is checked that all signatures of authorities certifying the
payment are included.
vi) It is then ensured that the date of separation, reference of refund
bill and all other particulars are as indicated on the ledger folio so
as to avoid a subsequent duplicate payment.
vii) The relevant particulars of the employee and the refund bill are
then included in the PF Refund Bill Register.
viii) The clerk then signs in the space provided on the refund bill and
ledger folio indicating that the same has been audited and verified
as correct and it is then released by the IA or an other officer of
Payment Section so assigned by signing on the refund bill and
ledger folio.
ix) The refund bill is then sent to the PF Department for drawal of
cheque and obtaining signatures of Trustees.
5.4.2 NON-REFUNDABLE ADVANCES TO EMPLOYEES FROM
THEIR P.F. SUBSCRIPTION
Under the Employees’ Provident Fund Act, non-refundable advances
are made to employees under certain circumstances permitted by the
Regional Provident Fund Commissioner. These circumstances and the
extent of the amounts permissible are given as under :
i) For repairs of one’s own house to the extent of cost of such repairs
or 12 months pay + DA or his own subscription + interest at credit
to his account, whichever is less.
ii) Being cost of construction of dwelling house – to the extent of cost
of such expenditure or 36 months’ salary + DA or 100% of his own
subscription to his credit whichever is less.