Administration Manual - B.E.S.T. Undertaking.

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c) that the employee has completed more than 5 years; continuous
service and the certificate from the head of branch has been
obtained;
d) that in respect of broken service where the employee has been reemployeed
the amount paid as S.P.F. Contribution for earlier
service has been deducted from the amount earned in subsequent
service;
e) that the ledger folio contains all the particulars of payment now
recommended against which the Audit Clerk is required to put
initial as a token of his audit;
f) that the signatures of all concerned have been obtained on the
bill. He then signs thereon as a token of is audit and forwards it
to Sr. AAP2 for his signature and release.
5.5 ADVANCE PAYMENT CLERK
a) Supplementary salary Bills, Refund of amounts wrongly recovered
from employees through Pay-sheets.
b) Advance payment to the heads of Departments and outside
parties, J.E. Bills.
c) Subsidies to canteen contractor (Payment, ESIC, PF, MLWF, PT)
d) Festival Advance not paid through Pay-sheet.
e) Bills towards Accident claims payable from third party insurance
fund in case of personnel injuries and death.
f) Advocate Payment (fee)
g) Mulla & Mulla, Crowford & Belly etc. advance fee.
h) Hospitalization advance – Proposals & Bills
i) MACT cases, (committee note for settlement of death cases).
j) To maintain the record of standing section for advance under A/c.
610.
k) Scrutiny of various proposals initiated by concern departments
incase of advance payment.
Though this clerk attends various advance bills some important
procedures are gives below:
5.5.1 SUPPLEMENTARY SALARY BILLS
In many cases certain amounts are for one reason or other though
payable, not included in the Paysheets. To effect payments thereafter,