Administration Manual - B.E.S.T. Undertaking.

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The function of this section is as follows:-
(i) Data Entry of various documents received from the User Departments related
to Electricity Billing, payroll, Inventory, Provident Fund, LTA, Leave
Encashment, Cheques etc.
(ii) Editing, Processing of transaction files to create edited input transaction files
for processing various jobs.
(iii) Attending the billing exception etc., for eliminating data entry errors of
consumption readings.
(iv) Keeping record of the documents received and sent back after data entry and
processing of the same.
The detailed functions of this section is given in Chapter 6.
This section has the category of officers/staff as given in the organisation chart.
(C-2) Zonal EDP Computer Centres :
At present there are 3 Zonal Computer Centres of EDP Department at Bandra,
Mulund and Majas Depots. The depots have been computerised under the depot
computerisation project. The function of these Zonal Computer Centres now, is as
follows:-
(i) To attend the trouble shooting work of the computerised depots under the
guidance of Software Officers.
(ii) To help the software officers in installation of hardware/ software in the
various departments of the depots.
(iii) To supervise the preventive maintenance of the hardware system at Depots.
This section consists of Officers/Staff given in the organisation chart.
(D) Payroll / Input-Output Section :-
This section has the following activities.
(a) Receiving the advices for amendments and adjustments for Payroll including
grain requisitions. Preparing lots, sending the lots for data entry, checking
the valid/invalid lists of amendments and adjustments. Sending the listings to
Data Entry Section for necessary corrections.
(b) Receiving payroll workout cards along with listings from Data Entry Section,
comparing the lots for corrections, getting the corrections done by Data
Entry section. After printing of payslips, checking the paysheet wise no. of
payslips printed with workout cards. Sending the workout cards to Time
Keeping Department.