Administration Manual - B.E.S.T. Undertaking.

Attending Supply Final bills of A & B Grade Officers.
Carry forwarding work of officers quarters, rent recovery
register. Attending enquiries of outside parities.
Clerk - 4
Receives OB Memo from various Deptt. Monthly 250 to
300 memos are received, scrutinized to make entry in B/R,
after audit of these memos, same are sent for typing.
Typed memos are compared and forwarded to concerned
dept. for further despatch to outside parties. Noting of
refund bills in respect of deposit taken from the parties
for certain job scrutinize and posting of deposit receipts in
AGS Register regarding scrapping of material by Stores Dept.
Attending Journal entries for confirmation of OB Memos
(monthly 25) carry forwarding, B.R. & O.B.D. register,
certifying Account Code, to attend enquiries from various
departments regarding OB Memos, noting of vouchers.
Clerk - 5 :
185
To attend other advices like Termination of Leave-lincese, reinstatement cases,
cancellation of final bills. Take monthly printouts of rent recovered of staff. Refund
of initial deposit to employees in service occupying staff quarters. Attending final
bills, supplementary final bills to attend enquiries. The possession, vacation and
transfer advices are sorted and the rent to be recovered is calculated and entered in the
respective programmes. The amended list is loaded and the floppy is forwarded to
EDP Dept. for effecting the recoveries through paysheet. The listing received from
EDP is checked with the advices forwarded and the changes if any are made
accordingly. This Staff Quarters work is fully computerized.
NOTE : Supervisor and all Clerks attend telephonic enquiries as well as enquiries of
each table when the employees/officers visit personally to enquire. Many a times in
absence of a particular clerk his table work is performed by the other Clerk as per the
need of the hour.
GENERAL SECTION