Administration Manual - B.E.S.T. Undertaking.

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All types of payments to outside parties are made from Counter No.5
of Cash Department. If payment is pertaining to refund of Security
Deposit, Earnest Money Deposit etc. signature of competent person
discharging receipt is obtained on back side of original receipt as well
as on voucher if payment exceeds Rs. 5000/- signature is taken by
affixing revenue stamp of Re.1/- If payment pertains to supply of
goods/performance of contract etc. stamp receipt is obtained duly
discharged by the concerned party and signature is also obtained on
the voucher – both signatures should be made by same person. If the
firm’s authorised signatory/employee is unable to collect the payment
personally, payments are made after obtaining “ Advance Receipt “ as
per proforma given below :-
ADVANCE RECEIPT
Received with thanks from The B.E.S.& T. Undertaking a cheque for Rs.
_____________ ( Rupees _____________________________________ only ) being
the payment/refund of ___________________________________
_________________________
Revenue Stamp Re.1/-
Rubber Stamp or seal if any
Date --------------------------------
Signature
Kindly hand over the cheque to the bearer .
Signature
In some cases, the firm/persons/employee who are staying far off or
unable to collect their payment in person, after obtaining Advance