Administration Manual - B.E.S.T. Undertaking.

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b) The above Material Despatch Note should, after checking, be
endorsed by the Stock Verifier/Audit Officer to certify its
correctness and ensure that the contractor has acknowledged the
receipt of quantity mentioned in the note.
1.9.3 When the Contractor fails to lift the materials on the appointed date, the
stock Verifier/Audit officer should report such failure to ensure recovery
of penalty as per rules in force.
1.9.4 After completion of delivery of items, Audit officer verifies Materials
Removal Advices prepared by M.M. Department in order to prepare
“Goods Sold Memos” by M.M. Department.
1.10 Scrutiny of proposal for procurement of Dead Stock/Capital items,
etc.
1.10.1 The proposals are received in Stock Verification Section for procurement
of Dead Stock and Capital items by all the departments of Undertaking.
1.10.2 Stock Verifier/Audit Officer visits to concerned department to assess
the actual requirement and its utilization of the proposed required
items by verifying the Inventory Register maintained by the
Department.
1.10.3 After confirming the requirement and justification given by the
concerned department for proposed procurement of Dead Stock/capital
items etc., the proposal is forwarded to the competent authority for
approval.
1.10.4 If the Stock Verifier/AGM(A) is disagree with the justification given for
the proposed requirement, he may take up the matter with Head of
Department concerned to satisfy himself. If AGM(A) is not satisfied
with the Clarification/explanation given by the Head of Department; he