Administration Manual - B.E.S.T. Undertaking.

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4) that the highest offer which is to be accepted is reasonable in
relation to the last rate obtained by us for such material;
5) that a note to the Committee is put up for obtaining sanction of
the competent authority as per provisions of Sections 460 Q(c)
and 460 Q(d) of the MMC Act.
After sanction of the competent authority is obtained, the tenderer
whose offer is accepted is informed accordingly and is advised to pay
the sale value and remove the material within a stipulated period,
failing which ground rent at scheduled rates is charged.
A Register to record all such sales tenders giving particulars of tender
number, acceptance letter, particulars of material sold, quantity
delivered, amount paid etc. is maintained by this Section.
When material is removed by the tenderer or bidder on advice is sent
by the Audit Assistant Inspection supervising delivery informing that of
the date of removal and quantity to be removed by each merchant.
Advices for penalty to be recovered for failure to keep appointments are
sent by the Audit Assistant to include for recovery later.
6.8.7.3 Checking of OB Memo for scrap materials:
When an amount is first received from a merchant as sales value of
material, it is credited to Outward Bill Deposit Account. After
completion of each transaction, the Materials Management Department
initiates an OB Memo for the sales value of the material actually
delivered, recoveries in respect of ground rent, penalty for failure of
appointment etc. This OB Memo is checked by Audit staff by referring
to advices received from the Audit Inspectors and it is ensured that an
OB Memo has been issued for the correct amount.