Administration Manual - B.E.S.T. Undertaking.

5-0-3 LOCATION
659
head of department initiating the payment for rectification
and return for further action;
(j) that all corrections and/or alterations in respect of quantity,
description, rate or amount made in the invoices or bill
vouchers are duly authenticated as required in terms of
D.L.No. DGM/6905/50-51 dated 6-7-1950 and
(k) that bills are attended to early and not delayed beyond
reasonable limit except when such delays are inevitable due
to inquiries or references being necessitated.
The Sr. Audit Assistants and their staff are located in the office of Asst.
General Manager Audit’s at Transport House, Bombay-1 and all
documents, registers, files, information etc. are made available by
heads of departments to the Payment Section whenever required, at its
location.
5-0-4 DISTRIBUTION OF WORK AND PROCEDURES
The main function of the Payment Section is the pre-audit of all
payments made to outside parties or to the staff except as indicated
earlier. For the purpose of assigning each staff with a reasonable
work-load the work of checking payment vouchers and various
proposals have been distributed to the staff of the Section and is
defined staff-wise hereunder:-
5-1 i) SR. AUDIT ASSISTANT (PAYMENT) (G)
ii) SR. AUDIT ASSISTANT (PAYMENT) (1)
iii) SR. AUDIT ASSISTANT (PAYMENT) (2)
The Sr. Audit Assistants are directly responsible for the efficient and
smooth working of the Section. They ensure that all procedures are
rigidly followed in the checking of bills and that the bills verified and
certified for payment are recorded in approved registers maintained
either in the Section or other sections of the Internal Audit Department
or other departments of the Undertaking and that delay beyond
reasonable time do not occur.