Administration Manual - B.E.S.T. Undertaking.

Diwali Special Issue
1588
a) To issue the circular to all Heads of Department for information of the employees
to submit their KATHA KAVITA for Diwali Special Issue.
b) Circular issued by the department have been received by all the Heads
of department, concerned department etc., has to be assured under the
guidance of Officers.
c) Some of the employees make a phone call in our department enquiring
about some information given on phone.
d) After receiving the KATHA KAVITA i.e. Story and Poetry whether
the person who has sent this to our department, whether he has written
name/designation/check no. properly or not at initial stage.
e) To ensure that all Rules and Regulations have been fulfilled by the
competitor.
f) To submit the proposal after getting the information from PRO for
selection of the examiner and after deciding the name of the examiner
the details of the examiner to be collected on the telephone, as per the
directive of PRO same is required to be submitted in the file.
g) To prepare the letter to the examiner after approval of the General
Manager.
h) To scrutinize all the Stories/Poetry received from the respective
competitor, to write a name on the reverse of the photographs, to
prepare file of stories and poetry.
i) To prepare the index of Stories/Poetry in two files and submit to the
Officer concerned for approval.
j) On instruction from official, the file of Story and Poetry handed over to
the examiner.
k) To follow up with examiner whether the result is ready, if ready the
same is to be brought back.
l) After showing a result to the official to segregate the Story and Poetry
which is received the 1 st proof, 2 nd proof, 3 rd proof consequently and
which has not received the prize and forward the same to the printing
press along with the Manogat of examiner.
m) Proof reading of BEST VARTA special issue also contact thrice, some
time more proof is required to be checked.
n) To arrange the function for prize distribution as per the convenience of
the General Manager/examiner as per the directive of the PRO.
o) To prepare the trophies for prize distribution of the winner of
Stories/Poetry.
p) To enquire where the trophies can be get ready at economy rate within
our time limit.
q) To prepare the matter to be incorporate on trophy, take the approval of
PRO.
r) To send the invitation to the all Heads of Department to see all the
arrangement of function, hall, tea and snacks to the participants/VIP’s,