Administration Manual - B.E.S.T. Undertaking.

assisting OA in preparing yearly, monthly statement. Reconciliation of A/c Code
152 & 605.
Clerk - 3
184
Maintain computerized register of Officers’ Quarters
and outside parties. Checking the data, changes in the
programme. Rent recovery of officers quarters and
outside parties, allotment, transfer vacation advices
received from AGM(C) (monthly 50) calculation of arrears
of recovery/ excess recovery (incase of vacation) and
advised to EDP by 10th of every month. Preparing
statement of recovery in respect of servicing and garaging.
These advices are received from Transp. Engg., Tel.
recovery advices from Tel. Dept. and advices sent to EDP
for recovery. Petrol recovery (approx. O Memos 300),
checking of listing of account code 112, 123, preparing OB
memos for rent recovery in respect of officers who occupy
quarters even after separation, who have been granted
Special Extra Ordinary Leave. The records of rent recovery
of Officers Quarters has been computerized on the same line
as staff quarters. The changes are made in the programme
which is then copied on the floppy and forwarded to EDP.
The listing received from EDP and the printout of monthly
rent recovery report which is attended by EDP is then
checked with the cases advised.
On receipt of advices from Estate & Audit Dept. for rent
and property tax recovery of outside parties, the arrears of
rent, property tax etc. are calculated and changes are made
accordingly in rent recovery register and R.R. bills. By 15 th
of every month these bills – approx. 250 – 300 per month
are then forwarded to the parties concerned. Since, the
work is in process of computerization.