Administration Manual - B.E.S.T. Undertaking.

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f) To ensure that the amounts recoverable by monthly installments are intimated for
recoveries to the EDP Department and such recoveries are duly made.
g) To ensure that the employee has tapped all sources available to him for drawl of P.F.
Advance and that he is not eligible for drawl from such fund before applying for loans
from the Employees Welfare Fund.
4.6.10 REFUND OF SECURITY DEPOSITS TO ‘A’ & ‘B’ GRADE OFFICERS:
Certain appointees are required to pay security deposits as a matter of service contract in one
lump sum or in monthly installments. Security deposits recovered in monthly installments
through pay sheet is maintained by Accounts Department. After completion of contractual
period, the concerned officer makes an application for refund of security deposits. On receipt
of such application to this unit; it certifies the period of service completed by the concerned
officer and forwards the application to Accounts Department for further action of refund of
Security Deposit.
Service contract is filed in the Service Record file of the officer, maintained by the
department concerned and second copy of the same is filed in the relevant service records
maintained by this Unit.
4.6.11 CHECKS ON VARIATIONS IN ESTABLISHMENT SCHEDULE:
The appendix to Budget Estimate ‘C’ viz. the Establishment Schedule of permanent posts as
well as temporary posts for long period is prepared by the General Manager, approved by the
BEST & Standing Committee and finally adopted by the Corporation with changes if any,
made at the various stages when approved in the month of January for the next Budget year.
Thereafter various changes are proposed by the General Manager, approved by the
Committee & Corporation, and on the basis of BCRs and CRs, these changes are
incorporated in the current year’s Establishment Schedule. It is then ensured that all these
changes have been included in the official printed and final Establishment Schedule for the
ensuring financial year.
4.6.12 SEPARATION OF ‘A’ GRADE OFFICERS:
One month prior to date of separation of ‘A’ grade officers (including the General Manager),
notes are sent to about 10 departments requesting them to advise outstanding recoveries
against the officer concerned. These recoveries are incorporated in the Final Dues bill. Since,
usually, the General Manager is deputed by the state Government to the Undertaking, a final
dues bill is not prepared in his case and the outstanding recoveries are settled by personal
negotiations. A copy of original final bill is also filled in the relevant service records
maintained by this unit.
4.6.13 FINAL DUES OF ‘A’ & ‘B’ GRADE OFFICERS:
On separation of ‘A’ & ‘B’ grade officers, this unit closes their leave account and informs
Time keeping department their balance leave for encashment to be included in their final
dues bill. On receipt of Final bill, this unit certifies the number of days leave for encashment